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Retail and Hospitality

Topps Tiles automates invoices

Topps Tiles, the UK’s largest tile and wood flooring retailer, has selected an automated accounts payable solution from K3 Retail and Intelligent Capture.

The retailer will be saving time and money by enabling paper purchase invoices to be converted into electronic images and made instantly available from within their existing Microsoft Navision solution.

At the same time, the joint solution will allow e-mailed invoices to be automatically captured into the same process.

To increase visibility of invoices across the organisation and to improve the efficiency of the accounts payable process, Topps will be able to scan incoming paper purchase invoices with the subsequent images being securely stored.

The solution proposed met our needs precisely, providing a scalable platform – while at the same time minimising any integration concerns due to the partnership the two organisations have

Nigel Hickman, Topps Tiles
This will provide invoice transparency across the organisation with immediate access to the invoice from within the existing Microsoft Navision system at the simple click of a button.

To further automate the accounts payable process, the solution will also allow Topps to receive PDF purchase invoices via e-mail direct from suppliers.

Once received, the solution will automatically import the purchase invoice into the capture process without the need to print or scan the document.

Both the scanned images and the PDF invoices will be processed via one single solution seamlessly integrated with the Microsoft Dynamics NAV solution recently selected from K3 Retail to help drive business agility and support an improved customer shopping experience.

Nigel Hickman, IT director at Topps Tiles, commented: “By using a ‘scan and shred’ strategy, we can use the document and data capture platform to drive back-office process efficiency within accounts payable and other areas of the business. K3 introduced Intelligent Capture and the solution proposed met our needs precisely, providing a scalable platform – while at the same time minimising any integration concerns due to the partnership the two organisations have.”

Ilija Ugrinic, sales and marketing director at Intelligent Capture, added: “From the initial presentations through to defining the solution, it was clear that Topps Tiles had a good understanding of the challenges and could clearly see how we could help enable the accounts payable transformation.”

“Topps Tiles has been working with K3 to transform its systems and processes, commissioning new store, back office and warehouse systems in order to get faster and more reliable access to trading information and drive business agility,” said

John Little, sales director at K3. “The retailer selected one of our partner solutions to ensure seamless integration with Microsoft Dynamics NAV while driving even greater value from the K3 Retail deployment.”

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